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Senior Executive Assistant

at ooredoo Kuwait
website:http://www.ooredoo.com.kw
Location of the job:Kuwait
Location Kuwait
Date Posted December 6, 2019
Job Type Full-time
Total monthly salary offered in USD Unspecified
Language Requirements English, Arabic
Industry Telecom
Does this job requires a valid work permit/visa for the country which the job is posted? Preferred
Country in which job is based Kuwait

Description

The Role:
Providing complete administrative and secretarial duties including office management, time management, administrative duties and first point of contact interface with callers.

Key Accountabilities and Activities:

  • Provide administrative/secretarial service to Division Director, routing callers / correspondence as necessary and taking initiative in drafting. Complete replies where appropriate to ensure that all matters are dealt with efficiently / appropriately.
  • Perform as the central person for both internal and external visitors, whose purpose it is to contact the director’s office, ensuring that only those with valid reasons may do so.
  • Coordinate and facilitates the reception and logistical arrangements for visiting VIPs and dignitaries, ensuring observance of protocol and sensitivity to cultural aspects.
  • Maintain records/files, replenishes stationery and arrange servicing of office equipment to ensure the Division Director can function effectively and with minimum disruption.
  • Performing complex administrative duties including, but not limited to, word processing, minutes taking, report writing in addition to other clerical duties like filing, faxing and copying.
  • Make travel arrangements in a time-effective way, including arranging complex itineraries/venues, ensuring most effective use of department time
  • Provide a time management/diary service for the Division Director to ensure effective use of time and attendance at all meeting at the appointed times.
  • Make arrangements for meetings, including booking venue, ensuring all participants are aware of timing and adequate supplies of stationary are available.
  • Observe and apply strict level of confidentiality and discretion in all matters related to work performance and in providing services for the administration of departmental operations.  
  • Takes initiative to identify and deal with problems and issues that arise to ensure smooth running of the department as a whole and as per agreement with Division Director.
  • Establish, maintain & revise filing and record keeping system of all documentation. Classify, sort & file correspondence and other documentation.
  • Proactively take responsibility for self improvement by staying well-informed of developments, knowledge and innovations in relevant field of expertise.
  • The Senior level will execute many of the same activities as the Junior and Mid level, but in addition, will typically work on more complex, larger and higher importance/impact projects. The Senior level will also typically be expected to deliver highly optimal results as a product of broader and deeper experience.
  • Other duties as directed by supervisor or other superiors.

Qualifications:

  • 2 years Diploma
  • Successfully completed a secretarial vocational training course(s)

Other Information:

  • 2+ years experience in a related field
  • Good command of both written and verbal Arabic and English
  • Good knowledge of MS Office applications like Excel, Word etc.
  • Competent in office automation tools i.e. PC, fax, typewriter

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To apply please visit the careers section ooredoo, look for Kuwait location and apply against the vacancy upon suitability

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